Data is everywhere. Whether you are at the grocery store, office, laboratory, classroom, or ballpark, you are awash in data: prices, schedules, performance measures, lab results, recipes, contact information, quality metrics, market indices, grades, and statistics.
Most job roles today involve some form of data management. In the case of data workers, it may be their primary job task. For some, such as research scientists and accountants, data management may be a strong component of the job. And for others, such as sales clerks or those in the skilled trades, data management may consist of an incidental job responsibility, for example, time reporting or recording a sale. Virtually everyone is affected in some way by the need to manage data.
A relational database application such as Microsoft® Office Access® can help you and your organization collect and manage large amounts of data. Access is a versatile tool. You can use it as a personal data management tool (for your use alone) or you can use it as a construction set to develop applications for an entire department or organization. In this course, you will use Access to manage your data, including creating a new database; constructing tables; designing forms and reports; and creating queries to join, filter, and sort data.
You can also use this course to prepare for the Microsoft Office Specialist (MOS) Certification exam for Microsoft Access
Target StudentThis course is designed for students who wish to establish a foundational understanding of Microsoft Office Access, including the skills necessary to create a new database, construct data tables, design forms and reports, and create queries.
*** Version Note *** This course is for individuals using Access 365, 2019 or 2016 and is taught using Access 2019 software. However, there are very few differences between the 365 and 2016 versions from an end-user's perspective. Our instructors have used all versions and will be able to quickly highlight the several small changes to the user interface. Users of any of the versions of Access will have no problem learning in the 2019 software environment.
PrerequisitesTo ensure your success in this course, you should have end-user skills with any current version of Windows, including being able to start programs, switch between programs, locate saved files, close programs, and use a browser to access websites.
Course OutlineLesson 1: Getting Started with Access
- Topic A: Orientation to Microsoft Access
- Topic B: Create a Simple Access Database
- Topic C: Get Help and Configure Options in Microsoft Access
Lesson 2: Working with Table Data
- Topic A: Modify Table Data
- Topic B: Sort and Filter Records
Lesson 3: Querying a Database
- Topic A: Create Basic Queries
- Topic B: Sort and Filter Data in a Query
- Topic C: Perform Calculations in a Query
Lesson 4: Using Forms
- Topic A: Create Basic Access Forms
- Topic B: Work with Data on Access Forms
Lesson 5: Generating Reports
- Topic A: Create a Report
- Topic B: Add Controls to a Report
- Topic C: Enhance the Appearance of a Report
- Topic D: Prepare a Report for Print
- Topic E: Organize Report Information
- Topic F: Format Reports
Lesson 6 Designing a Relational Database
- Topic A: Relational Database Design
- Topic B: Create a Table
- Topic C: Create Table Relationships
Lesson 7: Sharing Data Across Applications
- Topic A: Import Data into Access
- Topic B: Export Data to Text File Formats
- Topic C: Export Access Data to Excel
- Topic D: Create a Mail Merge